Privacy Policy
“The Beeches”, “We” and “Our” refer to the company The Beeches UK Ltd.
We respect your privacy and are committed to protecting your personal data. It is our policy to handle any personal information we may collect and process about you responsibly, including via our website: https://beechesuk.co.uk.
This Privacy Policy is limited to the usage of this website. It is not exhaustive and does not cover how your data may be processed by us if you are an employee of The Beeches, a representative of a partner organisation, a client of The Beeches, or an end user of our care services.
It outlines:
- what data we collect from you
- what we do with that data
- who we share that data with
- what reasons we rely on to process your data
- your rights in relation to our use of your data, including how to make a complaint
Personal information is any information relating to you which can be used to identify you. This includes, but is not limited to, information directly about you (for example your name, address, and date of birth), information about your devices, and information about your interactions with our digital services such as our website.
Our website may contain links to third party websites and apps. We have no control over their privacy policies, and this Privacy Policy does not extend to cover your use of those services. We advise you to read their privacy information when you interact with them.
Data controller
We are the Data Controller with respect to the personal information you provide to us via this website. Our DPO (Data Protection Officer) and SAR compliant handler, can be contacted at info@beechesuk.co.uk.
Data we collect
We currently collect and process the following types of information. Please note that the examples provided are not exhaustive.
Personally identifiable data
Your name, email address, home address, phone number, and date of birth.
Recruitment & HR data
Your CV, details about your work history, qualifications and education experience, your answers to our application questions, notes on the outcome of your application or interview, permission to work status, career preferences, work availability, National Insurance number, email communications metadata and content, history of criminal convictions or prosecutions (including DBS check results), and equality act information (gender, race and ethnic origin, and age group).
Where we carry out criminal record checks, including DBS checks, we do so on the basis of Article 6(1)(c) of the UK GDPR (legal obligation) and, where applicable, Article 6(1)(b) (contractual necessity). We also rely on Schedule 1, Part 1 of the Data Protection Act 2018, specifically the condition relating to employment, social security and social protection, as our lawful basis for processing this sensitive data.
Device data
Device type, operating system, unique device identifiers, device settings, and geo-location data.
Preference data
Your cookie consent preferences and email marketing preferences.
Communications data
Your interactions with our communications (for example, whether you opened or clicked a link within an email), the content of communications between you and us, and the time, date and location of any access to our communications.
How we get the personal information and why we have it
There is no statutory or contractual requirement for you to provide personal information to us via this website.
Most of the personal information we process is provided to us directly by you when you contact us, use our website, apply for or enquire about a job opportunity, or access email communications from us.
We use the information we collect for recruitment and HR management, providing our care services, personalising your experience of our website, communicating with employees, partners and talent, analytics and market research, advertising and marketing, business development, operating and improving our website and digital services, internal record keeping, complying with our legal obligations, and security and fraud prevention.
Who we share this information with
Our subprocessors who help us provide our website, products and services; a parent, subsidiary or affiliate of our company; our employees, contractors and agencies who help us manage parts of our business; courts, tribunals, regulatory authorities and law enforcement agencies as required by law; third parties who assist us in providing information, products, services or direct marketing; and any entity that acquires our business or a substantial part of it.
The lawful bases we rely on
(a) Your consent
You can withdraw consent at any time by contacting info@beechesuk.co.uk
(b) Contractual obligation
When you have entered, or are about to enter, into a contract or transaction with us.
(c) Legal obligation
For example, this may be the result of a court order, criminal investigation, government request or regulatory obligation. This includes carrying out criminal record and DBS checks for staff working in our care and education settings. Where applicable, we may also rely on contractual necessity under Article 6(1)(b). We rely on the condition for employment, social security and social protection purposes under Schedule 1, Part 1 of the Data Protection Act 2018 as our lawful basis for processing this sensitive data.
(d) Vital interest
In extremely rare circumstances, for the preservation of life.
(e) Legitimate interest.
This includes improving the quality of our products and services, keeping our stakeholders informed about our employment opportunities and services, complying with regulations that apply to us, and keeping your information secure.
Automated decision – making
We do not use automated decision-making, including profiling, that produces legal or similarly significant effects on you.
Keeping your information secure
We have put policies and procedures in place to protect the personal data that we process. Although we try our best to protect the personal information we collect, we cannot guarantee that any transmission method, storage solution or protocol is completely secure. No approach can offer absolute protection.
How long we keep your personal data for
Job application data is securely destroyed six months after the completion of any application. General enquiry data is securely destroyed six months after the completion of any enquiry. If you apply for a role with us and agree that we may retain your details for future opportunities, we may hold your data for longer than six months. We may also keep information after our main processing task has expired where necessary to comply with legal, accounting or reporting requirements, and we may retain anonymised information for research or statistical purposes.
Children’s privacy
This website is a corporate site and is not designed for direct use by children. We do not knowingly or proactively collect personal information from children via this website. Our group does provide children’s care and education services, and we take children’s needs into account across our organisation.
International transfers of personal information
The personal information we collect is stored and processed in the United Kingdom and European Union, both covered by adequacy, and in the United States, which requires additional safeguards. Where we transfer personal information to countries without a valid adequacy agreement, we put in place additional safeguards, typically Standard Contractual Clauses or International Data Transfer Agreements. You may request a copy of these safeguards by contacting info@beechesuk.co.uk
Our subprocessors
Microsoft Corporation (email account management, document creation and storage, based in the US, EU and UK) and Mailchimp (email marketing tool used to send our newsletters, based in the US). This list is not exhaustive.
Your data protection rights
You have the right to access, rectify, erase, restrict, object to, and port your personal information, in each case subject to certain conditions under data protection law. You are not required to pay any charge for exercising your rights, and we will respond within one month of your request. Please contact us at info@beechesuk.co.uk if you wish to exercise any of your rights.
Cookies
We use some ‘cookies’ on this website. You can find our detailed information about the types of cookies we use and how you can manage them in our cookie policy.
Making a complaint
If you have a concern about how we handle your personal data, please contact our DPO (Data Protection Officer) and SAR compliant handler, at dpo@silverbirchcare.com.
We will acknowledge your complaint within 30 days and respond without undue delay. If you remain dissatisfied, you have the right to raise your concern with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
